SU‐F‐P‐02: A New Framework for the Equipment Donation Program

Abstract

Purpose: The Equipment Donation Sub‐Committee has developed a new, formalized process for both donating and requesting donated equipment. The purpose of the framework is to increase the likelihood that available, working‐order equipment is put to good use at functional, deserving clinics. Methods: A consensus approach was used to develop a fresh approach to equipment donation and requesting equipment for donation. The committee developed specific forms for people who wish to donate equipment and for those who are seeking specific donated equipment. The forms include a summary of the equipment as well as questions designed to inform the committee with respect to the condition of the equipment, the resources of the clinic that is requesting equipment, the specific need for requested equipment, whether or not additional components or software are required for its proper functioning, and ancillary considerations such as regulatory and import rules that may affect the donation. Following submission of the forms the equipment, or request, are entered into a database, reviewed by the committee, and compatibility matches are proposed. Results: This is the first time a formalized, consensus‐based approach has been used by the Equipment Donation Sub‐Committee. Forms are available on the aapm.org website and should be emailed to equipment.donation@aapm.org . The first applications using this new process will be summarized and discussed. Conclusion: We anticipate this process will facilitate and expedite the process of equipment donation and will serve as a tool for assessing and improving the program.

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